Party Planner Countdown

This printable party planner countdown will allow you to check off the individual items as you complete them and will help you stick to a reasonable time line to get everything done for your party.

Several Weeks to One Month Before Party

  Discuss your party plans with your child.
  Enlist the aid of helpers.
  Nail down your specific party theme.
  Choose your party location. Pay deposit, if necessary.
  Create your guest list.
  Buy stamps and invitations materials as necessary.
  Prepare and address invitations.
  Plan party details like menu, games, activities, decorations, etc.
  Arrange for party props, decorations, or rentals to be rented or borrowed.
  Buy paper products, craft supplies, decorations.
  
  
  

Two Weeks Before The Party

  Mail or deliver invitations.
  Begin making decorations, favors, prizes, etc.
  Order cake, if necessary.
  Order other catered food items.
  Begin early food preparation (items that can be frozen until party).
  
  
  
  

One Week Before The Party

  Make or buy name tags and place cards, if applicable.
  Prepare music selections for the party.
  Make sure camera/camcorder is working, charged, and you have film.
  Decide what you and your child will wear.
  Contact and confirm with your helpers.
  
  
  
  

A Few Days Before The Party

  Shop for perishable food items.
  Call guests who haven't RSVP'd.
  Fill out name tags/place cards as guests RSVP.
  Assemble serving dishes and utensils.
  
  
  
  

One Day Before The Party

  Meet with your helpers to do anything that can possibly be done in advance
  (decorating, assembling favors, preparing food, etc.)
  Clean house and arrange furniture as necessary.
  Confirm pick-up times and deliveries as necessary.
  Childproof house.
  Gather craft and game supplies.
  Decorate as much as possible.
  Finish the cake, if applicable.
  
  
  
  

Day of Party

  Pick up last minute items.
  Blow up balloons as applicable.
  Last minute decorations and table setting.
  Last minute food preparation.
  
  
  
  



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